Stuart Design Webmail Guide

• 1.1 Email Help
• 1.2 Address Book Help
• 1.3 Calendar Help
• 1.4 Settings Help

 

1.1  Email Help

 

Folder Navigation

Atmail 6 offers a new 3-pane email interface (you can switch back and forth using the “Pane View” buttons in the top right corner). 3-pane mode displays your email folders in the left pane, emails in the currently selected folder in the middle pane, and the contents of the selected email in the right pane. Simply click on a folder or message to select it.

In 2-pane mode, the left pane will display a list of your email folders, and the right pane will display the contents of the selected folder or email. Click on a folder or message to select it; selected emails will be displayed with a tab at the top of the WebMail interface. Use these tabs to close emails by clicking on the “X” next to the message subject. The folder contents will be displayed in the right pane when the last email is closed.

 

Reading messages

Atmail displays email in the right-side pane. To read a message, just click the message preview in either 2- or 3-pane view to read the full message. Email Threading

Email threading lets you keep track of email replies automatically. Atmail displays the selected message along with a list of prior emails from the same conversation - no need to search through months of old messages to find important information. Click on the sender's email address in the list above the current message to view the email; click again to hide the email. You can also click the “Toggle Threads” and “Collapse Threads” buttons to expand or collapse all emails in a conversation thread.

 

Message reply

Atmail 6 offers new options for answering email - you can now reply directly from the message preview. Just type your reply in the field below the displayed message, add attachments or formatting if desired, and click “Send my Reply”. You can also reply and forward mail using the “Reply”, “Reply All” and “Forward” buttons above the email interface. Reply All

When replying to an email with multiple recipients, you can automatically send your reply to all recipients by checking the “Reply To All” box in the email preview pane before sending your reply, or click the “Reply All” button while reading the preview. Click on “Show Recipients” to see a list of email addresses the message will be sent to.

 

Adding attachments

You can add attachments to emails by clicking the “Attach File” button above the email composition interface. This will bring up a file selection interface so you can browse for the file you want to attach.

 

Drag'N'Drop messages

Sort messages into folders by clicking and dragging them to the desired folder. You can delete emails by dragging them to the Trash, mark messages as Spam by dragging to the Spam folder, or save important emails in your archive folders without clicking through multiple menus.

 

1.2  Address Book Help

 

Adding new contacts

To add a new contact, click the “New Contact” button and type the contact's information in the appropriate fields. You can add optional information using the “More Information” menu, and choose whether to share the contact with other Atmail users with the “Shared Permissions” menu. Click the “Save Contact” button to save the contact to the selected address-book.

 

Adding a picture to a contact

Click the silhouette icon by the contact's First Name field to open a file selection dialog. Browse your computer for the picture you want to add, then click “OK” to add the picture to the contact. Click on “Save Contact” when finished. Adding more fields

You can create fields for multiple email addresses, phone numbers, and other information using the green ”+” (plus sign) buttons by each input field. Click the green ”+” button to create a new field, enter the appropriate information, and select options from the drop-down menus. You can remove fields from a contact by clicking the red ”-” (minus sign) next to the field. Click on “Save Contact” when finished to save the additional information.

 

Adding a new group

Click the “New Group” button to create a new Address-Book group. You can add contacts to groups by dragging their names from the contact list in the middle pane to the group's folder in the left pane. vCard import/export

Atmail now supports vCard format for address book import and export. To save your contacts to a vCard file, select the check-boxes next to the contacts you'd like to export, then click the “Export” button. Select the name and location to save your .vcf (vCard) file and confirm. To import contacts from a vCard file, click “Import” and choose the .vcf file from the file selection dialog.

 

1.3  Calendar Help

 

Navigating the calendar

The calendar appears as a day view, displaying the current day's schedule in the right pane. The left pane displays a month view and a list of available calendars. Calendars selected with a check-box here will display events on the schedule in the right pane; uncheck the box next to a calendar to hide its events in the schedule display. You can see the schedule for a different day by clicking the desired date in the left pane's month display. To view a different month, click the ”<” or ”>” buttons above the month display. To view a different year, click the “|<” or ”>|” buttons above the month display.

 

Month View

You can also click the “Month” button for a month view in the right pane, with an overview of each day's events displayed in the monthly calendar. Click on a day to edit the day's schedule (the right pane will switch back to day view for editing).

 

Making a new calendar

Click on the ”+” (plus sign) button below the list of calendars in the left pane to add a new calendar. Type the name of the new calendar over “Untitled” and click the green “✓” (check sign) to create the calendar. You can delete calendars that you have access to by highlighting them in the list and clicking the ”-” (minus sign) button.

 

Sharing a calendar

To allow other Atmail users to read and/or edit your calendars, highlight the calendar you wish to share from the list in the left pane. Click the “*” (gear sign) button to change the calendar's settings, and add the desired username with the ”+” (plus sign) button in the “Manage Calendar Access” section. To allow the user to edit as well as read the selected calendar, check the “Write Access” box. Click the “Save Settings” button when finished.

 

Adding a new event

You can add a new event by double-clicking on the schedule in the right pane, or click-and-drag your mouse cursor over the schedule to select a block of time for your event. You can also drag-and-drop the buttons at the top and bottom of the event's schedule to change the scheduled time. The new event will be created in the calendar that's currently highlighted in the left pane; the schedule in the right pane displays events from all calendars whose check-box is checked.

 

Editing an event

Click the “*” (gear sign) button on an event to edit. Enter the appropriate subject, time, date, reminder time, location, and other information for the event, then click “Save Settings” to save your changes.

 

Sharing an event

When editing an event on a Shared calendar, you can choose participants for the event from a list of your contacts who have access to read the calendar. Add participants for your event, and click “Save Settings” to save your changes and send an email invitation for the the event to each participant.

 

Managing Tasks

You can toggle the Tasks list on and off with the “Tasks” button. The Tasks list will appear below the list of available calendars in the left pane; you can create a new task by clicking the ”+” (plus sign) button below the Tasks list. Edit the highlighted task by clicking on the “*” (gear sign) button and specifying the appropriate details in the task editor display. Click on “Save Settings” to schedule the new task. You can dismiss tasks by highlighting the task in the list and clicking on the ”-” (minus sign) button.

 

Connecting to your calendar from other clients

You can connect to Atmail's CalDAV-based calendar server with many different clients, including iCal and Lightning/Sunbird. The procedure varies from client to client, but all will ask for your calendar server's network address and may require authentication credentials. You can find this information by highlighting the desired calendar and clicking the “*” (gear sign) button; this will bring up the settings for the selected calendar, including network address. Your calendar's network address, username and password may or may not be the same as for your email address; ask your system's administrator if you're not sure.

 

1.4  Settings Help

 

Webmail Settings

 

Account Name

Displays your email account name.

 

Real Name

This will appear in the “Sender” field of emails you send before your email address.

 

Reply To

Here you can specify an email address for replies to be sent to, instead of the email address you use to log in.

 

Thread Support

Check this box to display email conversations as threads.

 

Interface Language

Select your preferred language for the Webmail interface.

 

Messages per page

Select the number of simultaneous messages to display in the Webmail interface. You may want to reduce this for slow connections.

 

Timezone

Specify the time-zone for your location.

 

Signature

Here you can specify a message that will be added to the end of every email you send from Webmail. You can use plain text or HTML for your signature.

 

Calendar Settings

 

CalDAV server URL

Enter the address of the CalDAV server your calendar is stored on. By default this will be the local calendar server.

 

External Authentication

If your calendar is not on the Atmail server or uses a different Username or Password than your email account, you may have to check this box and specify the correct Username and Password for your calendar server.

 

Anti-Spam Settings

 

Spam Filter Sensitivity

Select the sensitivity level of the built-in Spam filter from the drop-down menu. Message Classification Select the action to take when a message is determined to be Spam from the drop-down menu. The message can be marked as Spam, moved to the Spam folder, or purged (deleted).

 

Spam Tag

Specify the text to add to the headers of messages marked as Spam.

 

Whitelist senders

Specify email addresses or domains to trust email from. Email from the specified senders will not be classified as Spam.

 

Blacklist senders

Specify email addresses or domains to reject email from. Email from the specified senders will automatically be classified as Spam.

 

Mail Options

 

Enable Forward

Check this box to enable forwarding of your emails to another email address.

 

Forward mail

Specify the email address to forward incoming email to.

 

Forwarding

Here you can specify an email address to forward incoming email to.

 

Enable Autoreply

Check this box to enable automatic (“Vacation”) reply to incoming messages.

 

Autoreply message

Specify the message to send to the senders of all incoming email.

 

Change Password

 

Current Password

Specify the current password for your email account.

 

New Password

Specify the new password for your email account.

 

Confirm Password

Specify your new email account password again (to avoid misspellings).